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Work with us: Project Management Support- Senior Officer (Maternity Cover)

25 April 2022

The Initiative for Climate Action Transparency (ICAT) is currently recruiting a Project Management Support- Senior Officer to support the overall planning, coordination and governance of the ICAT project. Please visit the UNOPS website for the full vacancy announcement.

Duty station: Home based

Contract type: International ICA

Contract level: IICA-1

Duration: Maternity Cover Mid-June till Mid-November – with possibility for extension

Application period: 21-Apr-2022 to 05-May-2022


Main Responsibilities:

Project Planning, Coordination & Governance Support:

  • Support with the overall planning, coordination and governance of the project, including the liaison with various donors and stakeholders, and including the preparation of background documents, discussion papers and and presentations on management, financial and operational matters.
  • Support the organization of various project meetings and events, including planning and logistics management of annual planning workshops, as well as various regular donor, advisory and implementing partner meetings, ensuring that they are held effectively and their proceedings are recorded accurately.
  • Support the review and management of donor contribution agreements, input new engagements into the UNOPS engagement system, and support management of the required revisions or specific conditions to be met, prior to and during project execution phase.
  • Review and coordinate the operational aspects of the project, and facilitate delivery in discussion with the relevant operational support teams in ECR and UNOPS HО.
  • Identify operational and financial issues, risks and challenges, and manage and resolve them by taking appropriate action, following consultation with the supervisor.
  • Draft correspondence to parties concerned, follow up on the implementation of Steering Committee decisions, and prepare regular progress, narrative, financial and other reports, as appropriate
  • Coordinate the preparation of aggregated donor reports on ICAT progress and financial performance
  • Support the effective provision of services related to procurement/contract administration, finance/payment process, grant management and HR/recruitment process.
  • Support development of specifications/TORs and evaluation criteria, and coordinate the evaluation of bids/proposals for procurement, grants and recruitment processes required by the Initiative, ensuring that contractual arrangements are created and managed effectively.

Financial Planning, Monitoring and Reporting:

  • Maintain monitoring systems to keep track of the performance of implementing partners and partner country beneficiaries.
  • Support the implementation of the Initiative’s M&E framework is properly implemented, including the alignment of contract management with the overall Theory of Change.
  • Coordinate with implementing partners the application of M&E tools, such as reporting templates and evaluation surveys to ensure the adequate data collection and quality assurance.
  • Set up project proposals and budgets in the ERP system and monitor project budgets, support the preparation of due budget revisions in consultation with the supervisor and Finance Unit, as well as the relevant project counterparts.
  • Support preparation of work plans, budgets, financial reports and ad-hoc updates on cash-flow status, contractual commitment and expenditure status draft appropriate comments on audit reports, as necessary.

Support Systems, Tools & Кnowledge Management:

  • Continuously maintain existing ERP and project and grant management tools/perspectives, as well as relevant internal mechanisms, for high quality service provision to various partners.
  • Drive the regular data updates and related exercises especially related to project level and financial reporting.
  • Participate in training for the operations and project staff on the relevant tools, approaches and procedures, to ensure effective project implementation.

HR, Procurement & Grants Management Guidance:

  • Act as designated first contact with the Initiative for all procurement, admin and grants management issues and support needs, facilitating delivery of effective services.
  • Coordinate with the respective WEC and ECR teams on specific cases and best possible support for timely provision of guidance on operational processes and procedures.
  • Assist the Initiative with the management of HR, procurement and grants management processes, including systematic management of data needs, issue resolution, and results reporting and coordinating responses to requests for information from other internal units and from external parties.

Knowledge management and communications:

  • Provide sound contributions to knowledge networks and communities of practice.
  • Collaborate closely with colleagues in the ICAT team and ensure effective knowledge management related to all functions;
  • Support ICAT Head of Communications in developing ICAT internal communication flows with the Donor Steering Committee, the Advisory Committee and the Initiative Coordination Team;
  • Support the ICAT Head of Communications in developing content for external communications to be distributed through the ICAT website, social media and other outreach channels;
  • Support preparation of project and programmatic documents for expanding ICAT;
  • Provide any additional support as required;
  • Support impact assessment (on the basis of ICAT’s MELU framework) and related communication efforts, including those emerging from the mid-term review
  • Perform other duties as required based on ICAT Secretariat’s needs.



  • Advanced university degree (master’s degree or equivalent) preferably in public administration, business, economics, international affairs, development studies, environmental science, political science, or related areas.
  • A first-level university degree with a relevant combination of academic qualifications and two years of additional experience related to the nature of the position may be accepted in lieu of an advanced university degree.


  • Minimum 2 year of experience (or more depending on academic credentials) in working with climate change, stakeholder coordination or project management.
  • Experience with fund and/or grants management is a distinct advantage.
  • Experience with stakeholder and partner management, including interacting with government officials and/or donors is a distinct advantage.
  • Past professional work experience with UN/UNOPS is highly desirable.
  • Exposure to and a good understanding of international climate change and sustainable development cooperation would be an advantage.

  • Expert knowledge of English is required, including strong writing and presentation skills.

To Apply:

Applications are open until before midnight Copenhagen time (CET) 5 May, 2022. To apply, please visit UNOPS website and click ‘Apply’ at the bottom of the vacancy announcement.