Work with us: Project Management Support – Associate (Research & Admin)
The Initiative for Climate Action Transparency (ICAT) is currently recruiting an Project Management Support – Associate (Research & Admin) to perform a variety of administrative processes, provide support to the Director and the ICAT team, including the management of the ICAT office in Bonn, and for conduct background research on aspects related to the operations of ICAT and potential partnerships.
Duty station: Bonn, Germany
Contract type: Local ICA Support
Contract level: LICA-6
Application closes: 6 June 2021
Administrative and general support
- Keeps track of the Directors appointments and prepares briefing and background material and ensures this is shared with the Director in due time before the meetings;
- Provides administrative support to conferences, workshops, retreats of the ICAT team by scheduling and organizing meetings (also video- or tele-conferences) and receiving visitors;
- Coordinates with the Bonn premise management and ICT support on common services requests including those relating to office space, office access, cleaning, procurement of office supplies and petty cash management;
- Establishes and maintains efficient working relationship with stakeholders (e.g. UNOPS WEC team, DSC, AC, Implementing Partners, UNFCCC secretariat);
- Assists with the drafting of correspondence to partners and high level officials as well as other responses to external requests;
- Provides accurate and timely information on processes and pending issues to the supervisor;
- Maintains the records on administrative, financial and logistical activities of the Bonn personnel/office;
- Provides administrative and logistical support for missions, events and travel including organization of tickets, hotel bookings, transfers, visa facilitation, DSA payments, etc. in coordination with ICAT Operations Associate.
- Follows relevant policy developments, in particular decisions adopted under the UN Framework Convention on Climate Change (UNFCCC) and alerts the team of new developments;
- Keeps abreast of upcoming events in the area of Climate Change, such as the UNFCCC calendar and calendars of other relevant for a, and alerts the team as necessary;
- Researches and retrieves information and statistical data from internal and external sources;
- Prepares statistical charts, tables and reports, extracting data from various sources;
- Prepares background research on specific topics related to ICAT activities and partnerships;
- Prepares background notes and presentations for meetings, visits and conference calls and keeping track of formal documents and policy decisions of relevance to ICAT;
- Provides substantive input to project documents and documents prepared for the ICAT Donor Steering Committee (DSC), the Initiative Coordination Team (ICT) and Advisory Committee (AC);
- Conducts fact checks on information received from other sources, including the implementing partners of ICAT;
- Follows up on deadlines, commitments made, actions taken and coordinates collection and submission of the reports to the supervisor.
Knowledge building and knowledge sharing
- Supports meetings (online and in person), prepares draft minutes for these meetings and takes notes and keep records of various types of meetings;
- Supports the organization and delivery of webinars, training and learning initiatives on project related topics;
- Supports preparation of outreach material, both online and for print, including drafting, formatting and graphics support;
- Provides sound contributions to knowledge networks and communities of practice by synthesizing of lessons learnt and dissemination of best practices;
- Contribute feedback, ideas, and internal knowledge about processes and best practices and utilize productively;
- Supports collection, reviewing and publishing on ICAT Website of ICAT project deliverables;
- Supports the management of an ICAT contact database in collaboration with colleagues from the ICAT team; and
- Maintains ICAT Secretariat’s documentation including records and files, ensuring safekeeping of confidential materials.
Education/Experience/Language/Work permit requirements:
- Completion of secondary school is required.
- Bachelor’s or Master’s Degree in Business Administration, Public Administration, Climate Change or equivalent disciplines is strongly desirable.
- Minimum of six years of relevant experience in operations’ support services, research, climate change and/or office management support in national or international public or corporate organizations is required.
- In case of a First Level University Degree or a Master Degree, some of the required experience may be discounted.
- An understanding of climate change and related global policy issues is required.
- An understanding of MRV and transparency is an advantage.
- Some experience in UN system organizations is desirable.
- Proficiency in computers and office software packages (MS Office/Google Suite) is required.
- Experience in handling web-based management systems and in the use of Enterprise systems including OneUNOPS is desirable.
- Proficiency in data management and use of data visualizations tools is an asset.
- Fluency in English (written and oral) is required.
Applications are open until midnight Copenhagen time (CEST) 6 June 2021. To apply, please visit UNOPS website and click ‘Apply’ at the bottom of the vacancy announcement.